Your meetings, your data

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MeetingFlow · Updated November 5, 2026

Stored on your device

Recordings, meeting titles, transcripts, translations and generated summaries are stored in the extension's local database. Recording and live speech do not upload meeting content to MeetingFlow. An account-connected build uses a service for accounts, payment verification and usage totals. Optional Pro AI Summary sends a transcript snapshot to Deploy through our Cloudflare service only after your confirmation. MeetingFlow does not use your content to train models or include advertising analytics.

You choose speech processing

On-device: the extension checks Chrome support and the language pack before using local recognition. If unavailable, it reports an error and does not switch to online processing automatically. Chrome may download a model on first use. Language and device support vary.

Chrome online (easy setup): the default mode. A notice appears next to Record. Pressing Record starts online speech processing with the selected languages. You can choose On-device or Recording only in Settings before recording. Chrome may send audio to Google under its recognition service policies. Keeping recording and live speech out of the MeetingFlow service does not mean that Google does not process online speech. The extension cannot verify the provider's retention or delete data on its behalf.

Recording only: saves audio locally without starting speech recognition or translation.

Translation uses Chrome's on-device Translator API after any required language packs are downloaded. Listed languages may not all support on-device speech recognition.

Deletion and retention

By default, recordings remain until you delete them. You can choose automatic deletion after 24 hours, 7 days or 30 days from when recording stops. Cleanup runs when the extension starts or remains active. Deleting extension data does not remove downloaded files, meeting-platform data or data processed by an online provider. Standard deletion does not guarantee forensic erasure from drives or operating-system backups.

Closing an account

In the account-connected build, you can close your account from Account after stopping any recording and cancelling subscription renewal. Closure removes account credentials, recovery/session hashes, usage history and the service copy of payment identifiers, and gives up any remaining Pro access. A nameless closed-account marker keeps the old username reserved against stale checkout links. PayPal retains its own transaction records under its policies. Closing an account does not delete recordings or downloads on your device. Usage history for open accounts is limited to the most recent 12 calendar months.

Protect your device

MeetingFlow does not provide a separate password-encrypted vault. Local storage is not the same as end-to-end encryption. Protect your device account, drive, downloaded files and backups.

Participant notices

You decide whether to notify participants. Copy recording notice provides text but does not send it. Chrome and meeting platforms control their own recording indicators. Consider the rules applicable to your meeting.

Accumulated text and summaries

All text accumulates the recognized transcript locally without automatically scrolling your reading position. Unconfirmed recognition text is marked as such. Summaries and requested full translations use a snapshot of the text at the moment you request them. Basic summary selects existing sentences locally. Pro AI Summary uses Deploy to synthesize the entire captured snapshot directly in your chosen language; translating an AI summary also uses Deploy after confirmation. Older versions may offer Chrome's on-device Summarizer on supported computers. Summaries may contain mistakes; verify important statements against the recording. Generated results follow the same local session retention and deletion controls.

Payments

Account services run on Cloudflare. PayPal handles subscription checkout and payment details. MeetingFlow stores subscription/payment identifiers, paid-through dates and usage records. Paid access requires a completed payment verified with PayPal. Cancelling renewal preserves the paid period; a refund or reversal may remove the corresponding paid access. Payment options are available only when live checkout is enabled. No payment card details are collected by the extension.

Limited Use

MeetingFlow uses data accessed through Chrome and Google APIs only to provide its disclosed recording, transcription, translation, review and related account functions. Its use and transfer of that data adhere to the Chrome Web Store User Data Policy, including the Limited Use requirements. MeetingFlow does not sell this data or use it for personalized advertising or credit decisions.

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Web Speech · Chrome Translator

Accounts and payments

The account-connected extension requires sign-in to authorize recording allowances. The service stores your chosen username, password and recovery-key hashes, session-token hashes, subscription/payment identifiers and usage totals. Audio recordings and meeting titles are not uploaded for account or payment checks. PayPal processes payment details.

Optional Pro AI summaries with Deploy

After you confirm a request, the selected transcript snapshot (including timestamps and any unconfirmed speech) or existing summary, selected output language and processing instructions are sent through Cloudflare to Deploy, running the DeepSeek-V4.1-Flash-1017 model. Audio files, account passwords and PayPal details are not sent to Deploy. The result is stored locally on your device. Our account database stores usage totals and operation metadata, not the transcript or generated summary. Deploy is an external processor; its processing, retention and international-transfer practices are governed by its privacy policy and terms. We do not promise zero retention by Deploy or control deletion from its systems. You may decline each cloud request and continue recording, reading or translating with the local features. MeetingFlow does not use your meeting content for its own model training or advertising.

Connected recording allowances require an internet connection. If authorization cannot be renewed, recording stops and saves automatically. You can continue to access saved recordings and downloads without renewing a subscription. Account recovery uses your private recovery key; it is not emailed to you. Cloud requests require your explicit confirmation and are subject to the displayed monthly allowances. No background cloud summary is generated automatically.